Privacy Policy

1. Introduction

This Privacy Policy explains how REHOBOTH College of Nursing Sciences ("RCONS", "we", "us") collects, uses, stores, and protects the personal information of applicants, students, and visitors who use this admission portal and website.

2. Information We Collect

When you create an account and apply through this portal, we collect:

• Personal details - name, date of birth, gender, contact information, and address
• Family and next-of-kin details - parent/guardian and next-of-kin names and contact information
• Academic records - O'Level results and examination details
• Uploaded documents - passport photograph, result documents, and other supporting documents
• Account information - your email address and a securely hashed password (we never store your password in plain text)
• Payment records - application fee payment status and transaction reference (card details are handled entirely by our payment processor, Paystack - we do not see or store your card information)

3. How We Use Your Information

We use the information you provide to:

• Process and evaluate your application for admission
• Verify your identity and email address
• Communicate with you about your application, payment, CBT/interview scheduling, and admission decision
• Process your application fee payment
• Maintain administrative and academic records for successful applicants
• Respond to enquiries submitted through our contact form

4. Third-Party Services

We rely on trusted third-party providers to operate this portal, each of which processes a limited slice of your information on our behalf:

• Paystack - processes application fee payments
• ZeptoMail - delivers account, payment, and admission-decision emails
• Cloudinary - securely stores uploaded photographs and documents

These providers have their own privacy policies governing how they handle data on our behalf.

5. Cookies

This portal uses only the essential cookies needed to keep you logged in and to protect forms from cross-site request forgery. We do not use third-party advertising or tracking cookies.

6. Data Retention

We retain application and academic records for as long as necessary to process your application and, for successful applicants, for the duration of your studies and as required for our institutional records.

7. Your Rights

You may request access to, correction of, or deletion of your personal information by contacting us at the details below. We will respond to reasonable requests within a reasonable timeframe.

8. Changes to This Policy

We may update this policy from time to time. Continued use of the portal after a change constitutes acceptance of the updated policy.

9. Contact Us

If you have questions about this Privacy Policy or how your information is handled, contact us at info@rehobothcollege.org.